If you want to stay sane, you need a wedding planner book, especially when you have ideas flying around everywhere. From screenshots, text messages, emails, Pinterest boards, saved videos on social media, you name it.
But, having one place to keep track of all those ideas, checklists, receipts, timelines, and notes could make such a big difference. There’s no more forgetting where you saved things or what you’d already done.
In this guide, I’ll show you what to put inside and how to make it work for your wedding.
It’s basically your long-list of to-dos, but sorted into sections that make everything way easier to manage. A wedding planner or binder is where you write down, collect, and store every single thing related to your upcoming perfect wedding.
It keeps track of everything so you don’t have to rely on memory or messy notes on your phone. You can organize it by category and set it up in the order of things needed to get done, such as:
If you’re more visual, you can include mood boards or color swatches. If you’re more practical, focus on lists and schedules. Either way, the point is to stay on top of the details without losing your mind.
There are two main kinds of wedding planners: physical and digital. Both are great, and it just depends on your vibe.
Some folks even use both! A physical binder for the creative stuff and a digital version for backup and tracking.
A lot. The list is literally long. Think of it like this: if you dropped your binder and someone else picked it up, they should almost be able to plan (inside their head) the whole wedding for you.
You’ll find things like (I’ve sorted it per section, but you can customize based on your needs):
Start with the numbers. This section helps you figure out how much you can spend, where it’s going, and what to cut or splurge on.
Break your to-dos into months or weeks. This is where you’ll track what needs to be done and when, so no last-minute panic. You can do it like this:
And the list goes on. Just adjust it according to your and your partner’s timetable.
Keep track of everyone you’re inviting, who RSVP’d, what meals they picked, and how many plus-ones are tagging along.
You can make a simple table in your wedding planner book (using spreadsheet), including:
List out your bridesmaids, groomsmen, and anyone else in the crew, along with their contact info, outfit details, and roles.
This is where you map out who’s sitting where during the reception, so everyone’s comfortable and you avoid any awkward combos. Decide on the tables’ number and capacity.
Use this to lay out your full wedding day schedule, from hair and makeup in the morning to the last dance at night and guests departure.
Things will happen, so you really should prepare well. Make one for you and your bride or groom. This section is for a checklist of backup items, like:
Keep a full list of all your vendors, their contact info, contracts, payment dates, and any special notes you’ve agreed on.
This section covers all the details for your ceremony and reception locations, like:
Track your design ideas, color palette, flower choices, and where everything goes on the big day. Add photos and inspo in your wedding planner book if you’ve got them.
List your must-have shots, video requests, and any notes you want to pass along to your photo/video team ahead of time.
Menus, tastings, final orders, and guest count for food and drinks all go here. Don’t forget any special diet requests.
Whether it’s a DJ, live band, or playlist, this section keeps your music plan in one place, plus any must-play or do-not-play songs.
Track all the gifts you and your partner receive, who gave what, and when you sent the thank-you notes.
Once the wedding is over, it’s time to relax. This section helps you pack everything you need for your honeymoon. So you don’t forget your passport or phone charger.
Making your own wedding planner book really keeps everything together, saves you from last-minute chaos, and lets you actually enjoy planning your wedding instead of pulling your hair out.
So start building yours today, and make wedding planning way easier (and more fun). You got this!
If you’re looking for wedding-perfect fonts for your digital planner, from timeless elegance to playful handwritten styles, Hansco Studio offers instant-download fonts made for planners. Explore our best picks here in our Shop.
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